Sycamore Planning Limited Privacy Notice
At Sycamore Planning Limited (Sycamore) we are committed to protecting your privacy. We have policies and procedures in place to protect the integrity and confidentiality of personal information, and to comply with General Data Protection Regulation (GDPR). For more information or queries, please contact us at: firstname.lastname@example.org
What is Personal Data?
Personal data is any information that enables the identification (directly or indirectly) of an individual, and the data related to that individual.
In Sycamore’s case, this can include identity data, contact details and where required, financial information. We ensure that the information we collect and use is appropriate for its proposed purpose, and does not constitute an invasion of your privacy.
Why does Sycamore need to collect, store and use personal data?
In most cases, Sycamore collects, stores and uses personal data on the basis of carrying out a contract we have with you or the company you represent, or working with you to put in place a contract. This could be:
- an employment contract if you are an employee;
- a land agreement if you are a landowner or a land agent;
- a framework agreement if you are a client or prospective client; and
- a supplier or consultancy service agreement if you are a supplier or consultant.
Disclosure of data to third parties
Sycamore may need to supply data to third parties in order to put in place or deliver against a contract. Beyond this, Sycamore will only share data with specified third parties if you authorise us to do so.
Sycamore will not sell, rent or trade personal data, or disclose it to unauthorised third parties.
There are some specific circumstances as defined in GDPR where disclosures can be made without consent e.g. related to safeguarding national security or law enforcement. Any such request will be reviewed and authorised by the Director.
Rights of access to data
We will endeavour to keep your information accurate and up to date and not retain it for longer than is necessary.
GDPR gives you as an individual the right to:
- learn how your data is being used;
- request that your data is deleted; and
- retrieve your data in a format you can read and re-use elsewhere.
Subject Access Requests (SAR) need to be submitted in writing, along with two forms of personal identification. Information will be provided to you within 30 days and/or deleted/corrected as immediately as possible.
Information is stored securely, and procedures are in place to minimise the risk of unauthorised access or disclosure. Sycamore personnel who handle personal data are made aware of their responsibilities and are trained in how to protect the data.
Sycamore only stores information within the EU. Where we use providers who hold data outside of the EU, we check that they are registered on the Privacy Shield.
Changes to this Privacy Notice
Sycamore reserves the right to change its Privacy Notice at any time without notice. We advise that you occasionally check the online document for the current version.
Conditions of Use
Unless stated otherwise, our current Privacy Notice applies to all information that we obtain from or about you. As Sycamore only use “personal data” for the purposes of contract or other stated legitimate interests, by working with Sycamore you are agreeing to the collection, processing, storage and use of any of your personal information as set out in this Privacy Notice.
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